Nicolas Copernicus Polish Saturday School in Peterborough
2.1 support ‘Nicolas Copernicus’ Polish Complementary School in Peterborough
2.2 represent parents of the children attending the school ensuring that it meets the needs of the community
2.3 manage administer and audit financial activities of the Polish Complementary School in Peterborough,
2.4 provide school and pupils attending the school with necessary learning
materials as requested by teachers and approved by the head teacher
2.5 plan and organize events contributing to school’s curriculum, community cohesion and wellbeing of children and their families
2.6 monitor, respond and if possible resolve any complaints made by parents, children or teachers on any issue involving school, its staff and pupils made according to school’s ‘Complaints procedure’
4.1 A member could be any parents of the child attending Polish Complementary School or sympathetic to school who takes part in the life of the School or helps it in some other way.
3.2 A person, who wants to become a new active member of the Association, needs to give his/her written wish by submitting a form.
3.3 Any company that is willing to help to the Association, and to get the information about it, can be accepted to the Association as sponsoring members.
3.4 The Management Committee of the Association has the right to exclude the member of the Association if he/she does not follow the Statutes of the Association or does harm to it. The excluded member can appeal against the Committee’s decision to the General Meeting. The appeal is valid for one year.
5. Organs
5.1 The supreme organ of the Association is The General Meeting of the Association.
5.2 The General Meeting is held once per year no later than two months after the financial year is over.
5.3 The General Meeting is legitimate if it was convened allowedly, when at least 50 % of the Members were present.
5.4 The General Meeting must follow the following agenda:
5.5 Members can vote in the General Meeting by simply raising their arms. The written form of the election is held at the request of at least one member.
5.6 In the General Meeting every member has only one vote, which is expressed by own attendance or by written authorization to the other member of the Association who takes part in the General Meeting. Any member can have only one authorization. The authorization has to be handed in to the chairperson before the Meeting starts.
5.7 The Statutes of the Association can be amended or changed at the request of at least 51% of the members’ attending the General Meeting; and the resolutions may be taken up at the request of two-thirds of the members’ attending the General Meeting.
5.8 The propositions for the General Meeting, to be included into agenda, need to be handled in to the chairperson one week at the latest before the General Meeting occurs.
6.1 The Uncommon General Meeting is held under the General Meeting’s or Board’s decision, or by written demand of at least 10% of the Active Association members’.
6.2 The Uncommon General Meeting is summoned in a written form, giving at least two weeks notice.
6.3 The propositions in the Uncommon General Meeting are decreed at the request of two-thirds of the attending members.
7.1 Parent’s Board consists of the chairperson, vice-chairperson, treasurer, secretary, head teacher and security officer.
7.2 Parent’s Board is elected for a term of one year. The General Meeting has the right to extend this term for a further one.
7.3 If a member of the Board withdraws from the Board, his/her work is overtaken by the vice- chairperson or other nominated person.
7.4 The Board congregates at least once per quarter of a year when chairperson or vice-chairperson calls it up. Extraordinary meetings may be convened at the request of at least one member of the Board.
7.5 The Board can take up the decisions only when more than a half of the Board members are present.
7.6 The Board’s decisions are taken up by the majority of votes of the attending members’. If the votes divide up equally the decision is conditioned by the chairperson’s vote, and when the chairperson is not present – by the vice-chairperson’s vote.
7.7 The General Meeting elects the Check-up Committee, which consists of two persons.
7.8 The Committee checks up on the financial board’s reports; and informs the General Meeting about its own work results.
8.1 The monthly fee for children attending the school is set on the General Meeting following the recommendation from Parent’s Board.
8.2 The monthly fee is paid once per month.
8.3 Parent’s Board manages the Association’s funds; the Board’s administrational and financial work is administrated by the controllers, who are elected every year by the General Meeting. The treasurer’s annual report is sent to all the members of the Association together with the invitation to the General Meeting.
9.1 The documents of the Association are valid if they are signed by the chairperson as well as by one of the Board member’s, or vice-chairperson and one member of the Board.
9.2 The Board and the treasurer conduct the financial matters of the Association.
9.3 The members of the Community are not personally responsible for Community liabilities.
10.1 The annual report and membership fee follow the financial year.
10.2 The treasurer collects the Association’s funds and pays the dues that have been approved by the Board. He/she also conducts Association’s income’s cashbook and Association’s expenses as well as does the balance-sheet.
10.3 The treasurer can keep only the amount of money that is needed to pay the current Association’s expenses. All the other Association’s funds should be kept in the bank that was chosen by the Association, unless the Parent’s Board decides different.
10.4 The annual Association report must be approved by the controller before the General Meeting occurs.
11.1 Only the General Meeting has the right to stop the Association’s work and to liquidate the Association.
11.2 Once the General Meeting decides to liquidate the Association, the liquidator has to be elected.
11.3 Liquidator pays the Association’s debts from the Association funds, realizes the Association capital. The rest of the monies are transferred to some chosen charity fund.